MS Word Function Key Shortcuts

Master Microsoft Word with these quick function key shortcuts. Improve your speed, save time, and work smarter!

F1 – Help & Navigation

• F1 – Opens help panel
• Shift + F1 – Opens reveal formatting panel
• Alt + F1 – Jumps to the next field
• Alt + Shift + F1 – Jumps to the previous field

F2 – Move & Save

• F2 – Move text or objects
• Ctrl + F2 – Open the print window
• Alt + Shift + F2 – Save your document
• Alt + Ctrl + F2 – Pop up the open window

F3 – AutoText & Text Editing

• F3 – Expand an AutoText entry
• Alt + F3 – Create an AutoText entry
• Shift + F3 – Change the case of selected text
• Ctrl + F3 – Cut selected text to the Spike
• Ctrl + Shift + F3 – Insert contents of the Spike

F4 – Repeat & Close

• F4 – Repeat your last action
• Shift + F4 – Repeat the last “Find” action
• Ctrl + F4 – Close the current document
• Alt + F4 – Quit Microsoft Word

F5 – Go To & Bookmark

• F5 – Open “Go To” tab
• Shift + F5 – Jump to previous edit
• Ctrl + Shift + F5 – Open Bookmark window

F6 – Navigate Panes

• F6 – Go to the next pane/frame
• Shift + F6 – Go to the previous pane/frame
• Ctrl + F6 – Go to the next open document window
• Ctrl + Shift + F6 – Go to the previous open document window

F7 – Proofing Tools

• F7 – Open Editor pane (spelling & grammar)
• Shift + F7 – Open Thesaurus
• Alt + F7 – Find next spelling/grammar error
• Alt + Shift + F7 – Open Translation pane

F8 – Selection Mode

• F8 – Enter selection mode
• Shift + F8 – Reduce selection
• Ctrl + Shift + F8 – Select a column

F9 – Field Functions

• F9 – Update a field
• Shift + F9 – Reveal a field’s code
• Ctrl + F9 – Insert empty field { } braces
• Ctrl + Shift + F9 – Unlink a field
• Alt + F9 – Toggle field code display

F10 – Menus & Tips

• F10 – Show key tips
• Shift + F10 – Display context menu
• Ctrl + F10 – Maximize document window
• Alt + Shift + F10 – Display menu for selection

F11 – Field Navigation

• F11 – Jump to next field
• Shift + F11 – Jump to previous field
• Ctrl + F11 – Lock a field
• Ctrl + Shift + F11 – Unlock a field
• Alt + Shift + F11 – Start Microsoft Script Editor

F12 – File Operations

• F12 – Open “Save As” window
• Shift + F12 – Save document
• Ctrl + F12 – Open “Open” window
• Ctrl + Shift + F12 – Open Print window